GCPS PowerSchool

Jen Bocrie's PowerSchool Blog

String Key Not Found Error

Apparently, since a version update and move of our database, we have a number of “String Key Not Found” errors for administrators, teachers, parents and students. This will be resolved, but you will see this error for a bit. Please continue to be patient with us as we get this corrected.

Thank you,

Jennifer Bocrie

PowerSchool Administrator

Perfect Attendance

So you’ve been wondering how to figure out perfect attendance. Take a look at these directions and a few tidbits in between. (This was adapted from our support site.)

How To Search for Perfect Attendance

To search for students that have perfect attendance during a specific period of time follow these steps:

  1. On the Start Page, select a group of students.
  2. Choose ‘Search for Perfect Attendance’ from the group functions menu.

OR

  1. On the Start Page, select Special Functions in the Left Menu Bar.
  2. Choose ‘Search for Perfect Attendance’ from the group functions menu.
  3. Use the following as possible guidelines to enter information in the appropriate fields:
    • Students to scan — Select the selected students or all currently enrolled students.
    • Date range to scan — Enter the date range in which you want to scan attendance records.
    • Disregard these codes when searching — Enter the attendance codes that a student’s attendance record can contain and still be included on the perfect attendance report. Separate multiple attendance codes with commas, but with no spaces. (i.e. Students may qualify as having perfect attendance despite having several T (tardy) codes or S (School Excused) codes. In this example, you would enter T,S in the field.
  4. Click Submit.

**On a note, you can not search over multiple years. Bummer, I know. **Also, this ONLY finds students who started  on the first day of school or whatever your start date is in the search. **This must be run at the school level.

How It Works

The ‘Search For Perfect Attendance’ function uses the following selection criteria to determine which students have Perfect Attendance.

  1. The student must have a valid school enrollment for the entire date range specified
    • School entry date must be on or before the start of the dates to scan
    • School exit date must be on or after the end of the dates to scan
  2. Student must have a valid class enrollment during the date range specified
  3. Must be a part of the current student selection
  4. Must not have any attendance records matching all of the following criteria:
    1. Attendance mode matching the Perfect Attendance Selection (Daily, Meeting)
    2. Attendance record must be for the current year. If the date range spans multiple years only the current years records are evaluated.
    3. Attendance Code is not blank (Default Present Code)
    4. Attendance Code is not on the list of disregarded codes entered on the Perfect Attendance Selection Page
    • Note: The Present or Absent Flag on Attendance codes is not taken into consideration. Any additional present codes being used should be added to the disregarded codes list. This is so the system will treat Tardy records as absences by default.
  5. Remote and Summer Enrollments are not considered with determine Perfect Attendance at the student’s home school.

NEW 2018 School Messenger

School Messenger has taken on a new look and we were able to bring this back inside of our Parent Portal in PowerSchool.

You will log into PowerSchool like you normally do, or have done in the past. If you have NOT set up your login, please contact your child’s school to receive your information and they can help you go through the steps of getting yourself set up. If you have been using your child’s login, you will not have access to make the necessary changes to your numbers and emails. You must be logged in as a guardian/parent.

Once you are at the login screen, if you have forgotten your login or password, click on the “Forgot Username or Password?” blue link to have your information sent to you.

Please note: ANY changes you make in School Messenger do NOT change in PowerSchool. If you have changes to your home phone OR contacts for your child(ren) you MUST contact the school’s office.

All of the pictures below are thumbnails. If you click on them, they will appear larger for you to view.

1 On the left hand side of the screen, click on the School Messenger link.

Left Menu in PowerSchool for Parents and Guardians

 

 

 

 

2 Once you click on this link, a new window will appear. You will be asked to enter your first name, last name, and your role. You will choose Parent and then click Done.

Provide your name and role to update your user setting.

 

 

 

 

3 You will then be asked if we have permission to call you at the number(s) provided by PowerSchool to School Messenger and save your response.

Answer the question from the dropdown if we have permission to call.

4 Now it’s time to set up your preferences. Your screen should now look like this.

School Messenger Preferences page

5 You will have every phone number and email address that has either been pulled from PowerSchool or entered into School Messenger. To delete one of these, click on the X by the phone number or email you do not wish to receive messages.

6 To ADD a phone number or email address click on the add more Round GREEN button to the right of “My Contact Information” and just under your name.

Click on the plus button to the right of "My contact Information"

7 Choose from the drop-down what you would like to add. Picture of choosing phone number or email address once you click Add more.

Screenshot of how to adde a phone number and allow SMS messages.

Screenshot of how to add and email address and click SAVE.

 

 

 

 

8 Click SAVE once you have entered your phone number or email.

9 If for any reason you would like to change any of your phone numbers or email addresses, you may log back into PowerSchool, click on the School Messenger link and then pull down from YOUR name in the top right-hand corner of the School Messenger page and choose Preferences. You will be able to change this information and the ways you receive it.

From Your name click on Preferences from the drop down.

We hope this helps you be in control of who receives messages and how you receive them.

Please contact your school’s office if you have any questions. We are here to help!

Elementary contact – Administrative Assistant/PowerSchool Secretary

Secondary contact – Guidance Secretary

 

PowerTeacher Pro – Grouping

Mr. Rose shared with me a tip that I wanted to share. I’m a little late, but I hope this helps someone.

So I’ve been trying to figure out how to duplicate the groups I’ve created in the grade book in PowerTeacher and I found out how. Simply go back to the assignment that you created the group and edit the assignment. Go to the students tab and at the bottom it says duplicate. By hitting this button another window will open up for you to edit a new assignment with the group you duplicated from.

Happy Grading!

KG Registration

Parents,

We are here to help you save time! PowerSchool Registration, formerly known as InfoSnap, is our online registration application.

Before you start working online, make sure you have all of your paperwork in your hands. This should include contact phone numbers, doctors, last tetanus shot date, etc.

How do I get started? Visit http://goochlandschools.org/ and click on the Parents drop-down menu. Click on “Weblinks” and then choose “Student Registration“. You will want to choose the SY (school year) 2017-2018 registration link.

Do I have to answer all the questions? Questions marked with a red asterisk (*) are required.

What if I make a mistake? If you would like to make a change prior to submitting the form, you can either navigate back to the page using the “< Prev” and “Next >” buttons or if you are on the Review page click on the underlined field.  If you have already submitted the form you will need to contact your student’s school so they can make the changes for you.

I’ve completed the form, now what? Once you have finished entering your information click “Submit.” This will send all of the information you’ve entered to the school. If you cannot click on this button you will need to make sure that you have answered all required questions.

What if I have more than one student in the district? Do I need to do this for each child? Yes you will need to provide information that is specific to each child.  We recommend that you complete and submit one form and then start another. This will allow you to “snap” (or share) selected family information, which saves you time.

Help! I’m on the PowerSchool Registration form and I’m having technical difficulties. Use the “Contact Us” link at the bottom of the PowerSchool Registration page to find appropriate contact information for your technical issue.

For your full list of paperwork needed, please check out this weblink.

Elementary Grade Setup

Sorry for the delay, but I wanted to let all elementary teachers know that YOUR final grade setup is DONE! Yippee! PowerSchool had an update this summer. Because of this, I was able to push out your categories and final grade setups!

Remember that email that gave you a login to PowerSource? That is our technical support site that you can access 24/7 AND it has 5 minute videos you can look at to help you learn more on your time. Remember to take a look at my PowerTeacher Resources blog. I even have a video in the PowerTeacher Pro Google folder that I have shared with each of you.

I do plan to share a few more videos when I have time. Please make sure you are clicking on the PowerTeacher Pro link after you have logged into PowerTeacher to launch your NEW gradebook. The old yellow icon on your desktop is the OLD gradebook. You have access to this to see your previous years’ grades.

PT Pro link PT Pro link for course

PowerTeacher Pro Resources

Teachers,

I wanted to share a google folder with you to help you through your first days of working with our new version of gradebook. Don’t forget to access the Mastery in Minutes, PowerTeacher Pro videos through PowerSource.

I will be posting more a little later.

Have a great first week!

Jen

Student Online Registration

Parents,

We are here to help you save time! PowerSchool Registration, formerly known as InfoSnap, is our online registration application. Not only do we use it for NEW students, but we also use it for RETURNING students.

If you do not want to fill out all of the paperwork, you can now use this method and just update your child’s information. Once a student’s information is entered, the process becomes even easier in the future. In future years, you can simply log in and confirm that the information is correct or make any necessary changes. You will not have to re-enter the same information!

How do I get started? Visit http://goochlandschools.org/ and click on the Parents drop-down menu. Click on PowerSchool and log in with your login.

From the Parent Portal: (There is a quick video you can watch about PowerSchool Registration.) Select the student you wish to register along the top Click the arrow icon in the top right Select the Infosnap Student Registration Agree to the terms and conditions Click Begin Forms I can’t remember my login for the PowerSchool Parent Portal. If you aren’t able to retrieve your login credentials using the “Forgot Username or Password?” link on the Sign In page, please contact your school directly for assistance logging in to the Parent Portal.

Do I have to answer all the questions? Questions marked with a red asterisk (*) are required.

What if I make a mistake? If you would like to make a change prior to submitting the form, you can either navigate back to the page using the “< Prev” and “Next >” buttons or if you are on the Review page click on the underlined field.  If you have already submitted the form you will need to contact your student’s school so they can make the changes for you.

I’ve completed the form, now what? Once you have finished entering your information click “Submit.” This will send all of the information you’ve entered to the school. If you cannot click on this button you will need to make sure that you have answered all required questions.

What if I have more than one student in the district? Do I need to do this for each child? Yes you will need to provide information that is specific to each child.  We recommend that you complete and submit one form and then start another. This will allow you to “snap” (or share) selected family information, which saves you time.

Help! I’m on the PowerSchool Registration form and I’m having technical difficulties. Use the “Contact Us” link at the bottom of the InfoSnap page to find appropriate contact information for your technical issue.

How to Graduate a Student Early Before EOY

When we start up the new year and you have a student still in the high school that already graduated, you will want to follow these steps to move the student to the graduated school.

Archive the Student’s Final School Enrollment and Create a New School Enrollment

This first procedure will archive the student’s final school enrollment as a Previous Enrollment and will create a new current enrollment. This new current enrollment will later be modified to reflect a graduated student.

  1. Select the student that will be graduating early.
  2. Navigate to the Functions student screen and click the Transfer Out of School link.
  3. Enter an appropriate Transfer Comment such as “Graduated.”
  4. Enter the date of the student’s transfer. This should be the day after the student’s last day in class.
  5. Select an Exit Code appropriate for a graduating student.
  6. Click Submit.
  7. Verify that the student was successfully transferred out of school. The words “Transferred Out” should be displayed at the top of each student page. If the student is already enrolled for the year and has any attendance on or before the exit date you will get an error message stating to clear out any non-blank attendance first. To clear out any non-blank attendance please see this article.
  8. Navigate to the Functions student screen and click the Re-Enroll In School link.
  9. Enter the Date of re-enrollment. This date should be the same as the student’s previous exit date.  In Premier 5.2.x or later, this date must be an in-session date as determined by the school calendar.
  10. Do not select an Entry Code.
  11. Enter an appropriate Entry Comment such as “Graduated.”
  12. Select a Full Time Equivalency.
  13. Do not restore the student’s course enrollments.
  14. Click Submit. By re-enrolling the student into the current school, the student’s final school enrollment has been archived as a previous enrollment. Navigate to the Transfer Info student screen and verify that the student’s most recent enrollment is archived under Previous Enrollments.

Modify New Current Enrollment for Graduation

Once the student’s final school enrollment has been archived as a Previous Enrollment in the [ReEnrollments] table, the new current school enrollment must be modified to reflect the state of a graduated student.

  1. Navigate to the Transfer Info page.
  2. Click the Entry Date of the student’s current enrollment.
  3. Set the Exit Date to the same value as the student’s Entry Date. Both dates should reflect the day after the student’s last day in school.
  4. Navigate to the Scheduling Setup student screen.
  5. Verify that the Schedule This Student check box is not checked.
  6. Verify that the Next Year Grade is set to “0”.
  7. Verify that “Next School Indicator” pull-down menu is set to the blank value.
  8. IMPORTANT: Ensure that the early graduate is the only student in your current student selection. This can be done by by changing to the PowerSchool Start Page and searching for the student by their Student Number or Last First or other unique information.
  9. Contact me. I MUST do the last step to ensure the student is marked correctly. I will have a few fields to correct to finalize the change. ID: 9586

Teacher blogs not showing in PowerSchool

If your teacher blogs are not showing up in your browser (FireFox or Chrome) correctly and it’s not screaming at you to allow or unblock a plugin, take a look at the 2 pictures below. Click on the shield and allow or unblock the plugin for this page.

Chrome:

FireFox:

 

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