GCPS PowerSchool

Jen Bocrie's PowerSchool Blog

Month: October 2012

Administrators, here is a way to confirm teachers have verified their grades


There is a new way to confirm teachers have verified their grades. From the report, you can also see any messages to you from the teachers. These comments may be a question or statement to you, so please check this report carefully. You may need to follow-up.

From the start page in PowerSchool, the Grade Verification Report is located under System Reports > Custom Reports > Gradebook Verification Report.






From the Find dropdown menu, you may choose to see only verified, unverified, or all sections. Choose the correct Store Code.

Please note you may need to search more than 1 time, since we have multiple store codes during our marking periods.






This may take a moment. Please have patience.



You will see a Yes when a teacher has verified their grades. You will also see a comment, a teacher needs you to be aware of something. Please make sure you, or a designee contacts me when all grades have been verified and you are ready for me to store.

How to Verify your Grades


Verification will be done differently this year. In your gradebook, make sure you verify every current term.

Ex. For Marking Period 1 (M1), For Marking Period 2, (M2, E1, S1, for secondary) (M2, T2, for Elementary), etc. To do this, you will see this:






Click on the “M1 in Progress” Button.

This window will appear.






If your grades and comments are complete, check the box. If you need to write a comment to an administrator, you can type your message in the comment box. Click OK when you are done. You must do this for each course.






Once you are done, you will see this.






Administrators will be running a report to confirm everyone has verified their grades.

Grades 2-12 entering Comments

As an FYI, all comments are associated with your M1, M2, M3 and M4 grades (no others). Please make sure you are in the correct term before entering your comments.

Next, to find where to enter your comments, you must be in your gradebook.

In the final grade column right-click in the cell with the final grade. Choose Show Score Inspector in the drop-down.




Click on the comment tab. You may choose to use the canned comments, or type your own comments. Please remember to enter a space between canned comments and do NOT hit the return key. Continue your comments in paragraph form.






You may continue to the next student by clicking on the up and down arrows without leaving the window.

Once you are done, close the window and save your changes to your gradebook.

Entering in Grades for Standards

There are 2 ways of entering standards grades into PowerSchool.

The preferred way is through the Gradebook.

Standards for K and 1 are no longer associated with the K and 1 courses. Instead, we have separated the standards out by the course.

Click on the course and click on the Final Grades button.




You will now see your list of standards. You have either type the score, type it in or use the drop-down to choose the grade and fill it down through the students, if you wish.






Continue this for all scores and save the changes.








The other method (less recommended) is by going through PowerTeacher.

Click on the Backpack in the row of the course to enter scores.



Click on a student’s name and from the drop down menu, choose Final Grades Entry (Standards).






Enter the grades and SUBMIT the grades.







K and 1 entering comments

Please note you have 2 ways of entering comments. You will enter them into the Social Studies course, BUT follow these instructions.

From PowerTeacher, click on the Backpack in the Row associated to your Social Studies class.



Click on a student’s name. From the drop down, choose Final Grade Entry (Standards). There is a comment standard that you can enter your written comment. 300 characters is the limit. Hit submit when you are done.







From the Gradebook, Click on the Social Studies class, click on the Final Grades button.




Find the K standard or 1st Grade standard with the blue circle with a C.





To enter a comment, right click in the cell below this Comment Standard. Choose show score inspector.






When the next window appears, enter you comment in the comment field. 300 characters is your limit. You can continue entering in comments for each student by clicking on the up and down arrows.






Once you are done, you may close the window and save the changes.

Java Error when launching Gradebook?

First try this…

DO NOT_____Update your Java!!!  Peter, Sean and I are aware of the problem and are working with support.



Go to your Applications Folder and open the Utilities folder. Find the “Java Preferences.app” and open this. You will see this window.







Make sure the “Enable” checkbox has a check in it.





See your local media specialist, Bea or Ginni for assistance if needed.

Seating Chart has grayed out students

Does your seating chart look something like this?

Here’s the problem and how to solve it.


This issue is caused by the Chair being over the student, rather then the student within the chair.  This can be resolved with the following steps:

  1. Log into PowerTeacher
  2. Select the Seating Chart
  3. Select the Seating Chart Design tab
  4. On the students that are grayed out, move the chair off the top of the photo
  5. Place the student on top of the chair outline

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