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Jen Bocrie's PowerSchool Blog

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Pre-enrolled students, what “next grade” to set

The general rule is (starting grade level +1, -1 if EOY process has not been run).

For example:

1 – Student (Grade 3) comes in during the year and pre-registers a week in advance. Add 1 for the next year grade (Grade 4) so that the student moves up to the correct grade level for the following year.

2 – Student (completed Grade 3) is pre-registered in the summer for the following year. The student will be in 4th grade next year. ***If the EOY process has not been done (no one has moved up in grade levels), the student’s next year grade will be Grade 4. When the EOY process is done, the student will be enrolled in Grade 4 with a next year grade changed to Grade 5. ***If the EOY process has been done, then follow the rule in #1.



Pre-registering Student for the Next Year

How to Pre-register Students for Next School Year

To pre-register a student for the upcoming school year, follow the steps below.

  1. Log into the appropriate school.
  2. Navigate to Start Page > School > Years & Terms and verify that the Years & Terms for the upcoming school year have been created.
  3. Change the term at the top of the page to the year term for the upcoming school year.
  4. Navigate to Start Page > Special Functions > Enroll New Student.
  5. Populate the fields. For enrollment date, enter the first day of next year’s school year. Also, verify that the grade level and school are correct for the upcoming school year.
  6. Submit the page.

Correctly pre-registering students will create a student record with an enroll status of -1 (Pre-Registered). It also creates a pending enrollment that will become active during nightly process at 12 am on the date entered on the “Enroll New Student” page.

Incorrect pre-registering can cause enrollment summary issues. Students that are incorrectly pre-registered may receive and enroll status of 0 (Active) and will be promoted during End-of-Year (EOY) process. They will also receive a dual enrollment and re-enrollment record resulting in duplicate numbers on the enrollment summary report.

ScanIt for Schoolnet Tests

Here are the Scanning directions that Sean Campbell put together for you. You should see a copy of this at every Schoolnet scanner in each school.

This is a PDF. Take a look and keep a copy for yourself.

Scan Instructions

Comments for the M2 quarter


Make sure you put all of your comments in the M2 term. Any comments associated with S1 will NOT show up on the report cards!


Have a Happy and Safe Holiday! See you all on January 7th!

When to exit a student and enroll them with a new Entry code

This is for all people transferring students in and out of PowerSchool.

Here’s a PDF that you can save for your own records.

When to exit a student and enroll them with a new Entry Code

Daily Attendance for Students

Teachers were complaining about a “bug” we had on our attendance page. The alerts for every child would show up beside each student’s name in the class. To get rid of this “bug” we had to get rid of this customization.

There is a quick fix.

To the right of PowerTeacher, you will see the Daily Attendance link. Here you will see the attendance comment and code, when it is entered and you will be able to figure out when you have a student who is absent, tardy or may have skipped your class.

Sorry it’s so late, but hopefully this will help you keep up with your students’ attendance.


Schoolnet Link through our Google Docs

Through your Goochland Google account you can also access other videos and guides.

Please make sure you are logged into Google with your glnd account and not with your personal login.

Administrators, here is a way to confirm teachers have verified their grades


There is a new way to confirm teachers have verified their grades. From the report, you can also see any messages to you from the teachers. These comments may be a question or statement to you, so please check this report carefully. You may need to follow-up.

From the start page in PowerSchool, the Grade Verification Report is located under System Reports > Custom Reports > Gradebook Verification Report.






From the Find dropdown menu, you may choose to see only verified, unverified, or all sections. Choose the correct Store Code.

Please note you may need to search more than 1 time, since we have multiple store codes during our marking periods.






This may take a moment. Please have patience.



You will see a Yes when a teacher has verified their grades. You will also see a comment, a teacher needs you to be aware of something. Please make sure you, or a designee contacts me when all grades have been verified and you are ready for me to store.

How to Verify your Grades


Verification will be done differently this year. In your gradebook, make sure you verify every current term.

Ex. For Marking Period 1 (M1), For Marking Period 2, (M2, E1, S1, for secondary) (M2, T2, for Elementary), etc. To do this, you will see this:






Click on the “M1 in Progress” Button.

This window will appear.






If your grades and comments are complete, check the box. If you need to write a comment to an administrator, you can type your message in the comment box. Click OK when you are done. You must do this for each course.






Once you are done, you will see this.






Administrators will be running a report to confirm everyone has verified their grades.

Grades 2-12 entering Comments

As an FYI, all comments are associated with your M1, M2, M3 and M4 grades (no others). Please make sure you are in the correct term before entering your comments.

Next, to find where to enter your comments, you must be in your gradebook.

In the final grade column right-click in the cell with the final grade. Choose Show Score Inspector in the drop-down.




Click on the comment tab. You may choose to use the canned comments, or type your own comments. Please remember to enter a space between canned comments and do NOT hit the return key. Continue your comments in paragraph form.






You may continue to the next student by clicking on the up and down arrows without leaving the window.

Once you are done, close the window and save your changes to your gradebook.

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